Faculty Scheduling System

Build Schedule

Create a single faculty member's schedule with an interactive drag-and-drop interface. Perfect for quick edits and real-time updates.

Interactive Builder

User Guide

Learn how to use the Faculty Schedule System effectively. Step-by-step instructions, tips, and keyboard shortcuts.

Documentation

🎨 Select Theme

Department: Semester: Hijri Year: TERM CODE:

Faculty Name:

Email:

Office Location:

Phone:

Admin Role: Regular Faculty (Teaching: 10-20h)

DAY	07:15 08:05	08:15 09:05	09:15 10:05	10:15 11:05	11:15 12:05	12:15 13:05	13:15 14:05	14:15 15:05	15:15 16:05	16:15 17:05	17:15 18:05	18:15 19:05	19:15 20:05	20:15 21:05	21:15 22:05	22:15 23:05

Total Teaching Hours:

Total Non Teaching Duties Hours:

No. of Courses:

0 Hours

0 Courses

Total NS Hours:

Total CH Hours:

Total Office Hours:

Internal Activity:

0 Hours

40 Hours

TOTAL WEEKLY HOURS: 40 Hours

BREAK - BREAK TIME | NS - NON SCHEDULED (SELF-DEVELOPMENT & ACADEMIC ACTIVITIES) | OH - OFFICE HOURS (AVAILABLE FOR VISITATION) | CH - COMPENSATED HOURS | * - Transfer Knowledge and Expertise

Faculty Acknowledgment:

Name:

Signature:

Click to sign

Date:

Head of Department Approval:

Name:

Signature:

Click to sign

Date:

📖 Faculty Schedule System - User Guide

🚀 Getting Started

Welcome to the Faculty Schedule System. This guide will help you create and manage faculty schedules efficiently.

Select Faculty Information

Choose the faculty member from the dropdown or select "Other" to enter a custom name. Fill in rank, office, phone, and email details.

Add Courses

Click "Add Course" to add courses to the faculty's load. Select from the predefined list or enter custom course codes.

Schedule Activities

Click on any cell in the schedule grid to open the scheduling modal. Choose the activity type and fill in the required details.

📚 Activity Types

Teaching Activities

LEC (Lecture) - Regular classroom lectures
LAB (Laboratory) - Hands-on lab sessions
TUT (Tutorial) - Small group tutorial sessions

Other Activities

OH (Office Hours) - Faculty must be available and present at office for any type of visitation (students, HOD, peers, official business)
CH (Compensated Hours) - Hours compensated for other duties
NS (Non-Scheduled) - Self-development and personal academic activities (research, scholarly writing, course preparation, professional reading, online training). Faculty is not available for walk-in visits during NS
BREAK - Break periods
ACTIVITY - Department committees, coordination duties, and other assigned internal activities

✅ Batch Cell Selection

Schedule multiple sessions of the same course quickly using batch selection:

Open Scheduling Modal

Click any cell and fill in course details (code, type, location).

Select Duration & Repetitions

Choose session length (1-5 hours) and how many times to schedule.

Select Cells

Checkboxes appear on available cells. Click to select the starting cell for each session. Use auto-extend for multi-hour sessions.

Hold Shift while clicking to quickly select multiple cells in sequence.

🎨 Themes

Customize the appearance with 7 professional color themes:

Navy - Default RCJY theme
Cyan - Fresh teal tones
Green - Nature-inspired
Blue - Classic blue
Purple - Elegant purple
Gold - Warm gold accents
Cream - Classic cream/brown

Access themes via the floating menu (▼ button) → Theme option.

📄 PDF Export

Generate professional PDF documents of the schedule:

Lock the Schedule

Click the 🔒 Lock button in the floating menu to finalize the schedule.

Export to PDF

Click "Export to PDF" to generate and download the schedule document.

Make sure all required fields are filled before exporting. The acknowledgment section requires signatures.

⌨️ Keyboard Shortcuts

Escape - Close modals and cancel operations
Enter - Confirm/Save in modals
Shift + Click - Multi-select cells in batch mode

💡 Pro Tips

Use the "Transfer Knowledge" checkbox for sessions involving knowledge transfer between faculty.
The summary section automatically calculates total teaching hours, office hours, and workload.
All changes are preserved in the browser - refresh won't lose your work within a session.
Click on any merged cell to edit or delete it.
The schedule follows a Sun-Thu week with 16 time slots per day.